Postdoc-Specific COVID-19 FAQs
The Graduate School's (TGS) Office of Postdoctoral Affairs (OPA) is closely monitoring the COVID-19 (Coronavirus) situation and the challenges it presents to our University and postdoctoral communities. Our top priority is to support your health and well-being and to continue furthering your personal and professional development.
Below are postdoctoral trainee-specific FAQs. This webpage will be updated regularly in the days and weeks ahead. University-wide updates and information can be found on the University's COVID-19 website. If you have questions that are not addressed in the University's FAQs, please email firstname.lastname@example.org or call 847.467.4111.
Remote Operations for the Office of Postdoctoral Affairs: Please note, in light of COVID-19, The Graduate School has switched to remote operations in our Evanston (Rebecca Crown Center) and Chicago (Abbott Hall) offices. Although the OPA is now working remotely, our office is offering a remote version of its usual services during this time. Please email Beth Healey, The Graduate School’s assistant director of postdoctoral affairs, with any questions, concerns, or appointment requests.
Office of Postdoctoral Affairs Grants
What is the status of OPA grants for postdoctoral trainees?
March 25, 2020
Due to the ongoing COVID-19 (Coronavirus) global health concern, all OPA grants are currently on hold.
The University is closely monitoring the situation. All University-related travel and events are restricted, and the OPA and The Graduate School (TGS) are not reviewing applications for the Graduate Research Grant and Professional Travel Grant in historically undefended disciplines at this time.
Due to ongoing travel restrictions, the OPA and TGS are not reviewing applications for Dependent Care Professional Development Grants at this time.
This information will be updated pending revised guidance from the University regarding COVID-19 and University operations. Please contact email@example.com with any questions.
If I completed travel that was funded by a travel grant or family grant prior to the OPA’s pause on grants, will I still be reimbursed?
March 27, 2020
If you were approved for a travel grant or family grant and have already used the funding as of Sunday, March 15, your reimbursement will be processed as normal. Please reach out to the Office of Postdoctoral Affairs with your receipts and confirmation documents.
What happens if my grant application was approved for travel that is now cancelled?
March 27, 2020
If you were approved for travel that was canceled due to the University ban on travel, then you will need to reapply at a later date. We encourage postdocs to reapply for funds once our grants are reopened and your travel is rescheduled. Funds cannot be used for other research expenses.
Family Benefit Resources
What family care benefits are available to trainees?
November 2, 2020
Childcare Benefits for Postdoctoral Parents
Learn about the childcare benefits available to postdoctoral trainee parents by viewing this PowerPoint presentation created by Human Resources' Well-being Manager Lesley Lundeen. If you have any questions about childcare benefits, please email the Well-being Office.
To better support postdoctoral trainees with dependents during the COVID-19 pandemic, the University is offering a subsidized backup care option for childcare and eldercare during the 2020–21 academic year. This program is administered through Care.com and enables individuals to find vetted in-home or center-based providers when regular care falls through. This program can used for non-emergency backup care, as well as emergency backup care.
Please visit the HR Work/Life and Family Resources webpage to learn about the program details. You may register for your Care@Work account before the need arises by calling 855.781.1303 or logging in to the Care@Work portal through MyHR Benefits.
Global and Domestic Travel
What travel is still permissible by the University?
March 20, 2020
Effective immediately and until further notice, Northwestern is prohibiting all University-related travel. This includes both outbound domestic and international travel, as well as restricting all campus visitors. Please leverage technology solutions like phone calls, email, Zoom, or Microsoft Teams to engage with those outside of our campus. Additional information about University guidelines on travel and visitors is available on the University’s coronavirus/COVID-19 website.
My department/postdoctoral group was planning programming for Spring or Summer Quarter 2020. What should I do?
March 20, 2020 (Updated November 4, 2020)
Effective Friday, March 13, the University is halting all group gatherings of 50 people or more that occur in small spaces that do not allow for appropriate social distancing. Additionally, staff are asked to ensure that there are at least six feet between all participants in any event.
Please see the University's Expectations for Meetings and Events for more details. If you have questions about impacted events that are sponsored or hosted by The Graduate School, please email Victoria Williams, TGS events & outreach manager.
What opportunities are there to remain connected with the postdoc community?
March 20, 2020
The OPA and Northwestern Postdoctoral Association (NUPA) are looking for innovative ways to help postdoctoral traineess connect while practicing social distancing. We encourage you to join the NUPA Slack Channel, where you can share pictures of pets, join community lunches and coffee breaks, and suggestions for your remote social plans.
Will I continue to be paid during this time? What if I am on a fellowship?
April 2, 2020
Postdoctoral Scholars: According to direction from the Office for Research on March 19, postdoctoral scholars who are paid through the University payroll system will continue to be paid as normal.
Postdoctoral Scholars – NRSA: As of April 1, 2020, the National Institutes of Health (NIH) have indicated that National Research Service Award (NRSA) trainees and fellows may continue to receive their stipends even if they are unable to work as a result of COVID-19.
Bias and Discrimination
I have been the target of bias or a hate-related incident during the COVID-19/Coronavirus pandemic. What should I do?
April 16, 2020
You are encouraged to submit any bias or hate-related incidents that you observe through the University’s Hate and Bias Report Form.
If I witness or hear acts of discrimination or sexual misconduct, whom do I contact?
April 16, 2020
Please contact the Office of Equity for assistance.